Legal Notices

3. Social Media

We use social networks to optimally present our company, communicate with you as a user, customer, or interested party, and to inform you about the services we offer. When using social networks, data is processed outside the European Union (EU) and the European Economic Area (EEA). Providing an equivalent level of data protection to that which exists in the EU cannot be guaranteed in all countries outside the EU.
This means that there may be risks for you as a user if the transmitted data is processed in so-called third countries with an inadequate level of data protection.

This makes it more difficult to enforce established user rights. Furthermore, your data may not be processed according to your best interests by the provider in the third country.
 

We only transfer personal data to third countries for which an adequate level of protection has been confirmed or in cases where the transfer of personal data can be safeguarded by contractual agreements or other appropriate safeguards.

In addition to the respective providers of social networks, we too collect and process personal user data on so-called "fan pages." This notice informs you about the data we collect from you on our social media sites, how we use it, and how you can object to the use of your data. For the relevant data processing purposes and data categories, please refer to the respective offer listed in more detail below.

The activities on social media conducted by us and detailed below are carried out on the basis of a weighing out of interests pursuant to Art. 6 (1)(f) of the GDPR.

This is realized through the use of cookies, which record user behavior and enable user profiling.
A specific list of the purposes for which user data is processed can be found in the data protection notices of the respective providers. By making the appropriate settings in your user account, you can restrict profiling to a certain extent. For the exact procedure, please read the corresponding data protection information of the respective provider.
 

The relevant platforms are:

Bihl+Wiedemann GmbH maintains profiles on the listed platforms with the purpose of drawing attention to products and service offers as well as interacting with customers, interested parties, and other users of the platform.

In this context, the platform operators also use certain data that they have collected from the users of the platform (e.g., whether a photo on a profile was tagged with "Like" or commented on) to create aggregated usage statistics and make them available to the respective operators of the profile (so-called "Insights" or "Analytics"). We as the profile operator also receive such usage statistics. The information that we as the profile operator receive does not allow any conclusions to be drawn about individual users. The profile operator itself has no access to the personal data that the platform operator processes for the creation of usage statistics. The respective platform operator alone determines which data is processed for these purposes and in what manner. As the profile operator, Bihl+Wiedemann GmbH can neither legally nor actually influence any processing by the platform operators.

For processing in connection with the creation of usage statistics, Bihl+Wiedemann GmbH and the respective platform operator are considered joint responsible within the meaning of Art. 26 of the GDPR.
 

Shared responsibility agreements are concluded with the respective platform operators where possible.

Furthermore, data is only processed to a very limited extent by Bihl+Wiedemann GmbH as the profile operators:
 

• Processing of user names and comments deleted for breach of netiquette. These are kept on file for any proof required in the event of legal disputes within the statute of limitations.
• Processing of user names and individual messages when you contact us via messenger services.
• Processing of user names and postings in the context of inquiries and, if necessary, obtaining consent to re-post images.
   

For these purposes, we generally only process your name, message content, comment content, and the profile information you "publicly" provide.

5. Integration of Services from Other Providers

Our website uses content, services, and features of other providers. These are, for example, services for the statistical evaluation of the use and visit of our website. In order for this data to be retrieved and displayed in the user's browser, it is necessary to transmit the user's IP address to the third-party providers involved.
 

Although we strive to use only third-party providers that require the IP address solely to deliver content, or even work with anonymized IP addresses, we have no way of knowing whether the IP address may be stored by them. Information on the third-party providers used can be found below in this privacy policy.

WiredMinds LeadLab

Nature and Scope of Processing

We have integrated WiredMinds LeadLab on our website as a tool for customer intelligence. WiredMinds LeadLab is a service of WiredMinds GmbH, Lindenspürstr. 32, 70176 Stuttgart, Germany, which identifies anonymous website visitors, enriches existing contact data where applicable, or provides complete contact data and offers insights into the visiting history. WiredMinds LeadLab uses cookies and other browser technologies to evaluate user behavior and recognize users.

Among other things, WiredMinds LeadLab tells us which companies have visited our website, establishes a history of your visits on this website, including all pages you have visited and viewed, and the duration of your visit on this website.

WiredMinds LeadLab collects and processes data about companies such as company name, phone number, address, web address, industry, company profile, revenue and key people.

Purpose and Legal Basis

The use of LeadLab is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).
 

Storage Duration

The exact storage duration of the processed data cannot be influenced by us. It is determined by WiredMinds GmbH. For further information, please refer to the Privacy Policy of LeadLab: wiredminds.de/en/privacy/

Google Ads

Nature and Scope of Processing

We have integrated Google Ads in our website. Google Ads is a service provided by Google LLC to display targeted advertising to users. Google Ads uses cookies and other browser technologies to evaluate user behavior and recognize users.

Google Ads collects information about visitor behavior on various websites. This information is used to optimize the relevance of advertising. In addition, Google Ads delivers targeted advertising based on behavioral profiles and geographic location. Your IP address and other identification features such as your user agent are transmitted to the provider.

If you are registered with a Google LLC service, Google Ads can associate the visit with your account. Even if you are not registered with Google LLC or have not logged in, it is possible that the provider will find out and store your IP address and other identifying features.

In this case, your data will be transferred to the Google Ads operator: Google LLC, Gordon House, Barrow Street, Dublin 4, Ireland.

Purpose and Legal Basis

The use of Google Ads is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration

The exact storage duration of the processed data cannot be influenced by us, but is determined by Google LLC. For further information, please refer to the Privacy Policy of Google Ads: policies.google.com/privacy.

Google Analytics 4

Nature and Scope of Processing

We use Google Analytics 4 by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, as an analysis service for the statistical evaluation of our website. This includes, for example, the number of views of our online content, the length of time spent on the website, sub-pages visited or the browser used. Google Analytics 4 evaluates user behavior by means of cookies, scripts, and pixels, and uses machine learning-based algorithms that automatically evaluate event data such as scrolling movements. This information is used, among other things, to compile reports on website activity.

Purpose and Legal Basis

The use of Google Analytics 4 is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration

The exact storage duration of the processed data cannot be influenced by us, but is determined by Google Ireland Limited. For further information, please refer to the Privacy Policy of Google: https://policies.google.com/privacy?hl=en.

Google Double Click

Nature and Scope of Processing

We have integrated DoubleClick by Google components in our website. DoubleClick is a brand owned by Google, under which primarily special online marketing solutions are marketed to advertising agencies and publishers. DoubleClick by Google transfers data to the DoubleClick server with each impression, and also with clicks or other activities.

Each of these data transmissions triggers a cookie request to the browser of the data subject. If the browser accepts this request, DoubleClick sets a cookie in your browser.

DoubleClick uses a cookie ID, which is required to process the technical procedure. The cookie ID is needed, for example, to display an advertisement in a browser. DoubleClick can also use the cookie ID to record which ads have already been displayed in a browser in order to avoid duplicate placements. Furthermore, the cookie ID enables DoubleClick to record conversions. Conversions are recorded, for example, when a user has previously been shown a DoubleClick ad and subsequently makes a purchase on the advertiser's website using the same Internet browser.

DoubleClick cookies do not contain personal data, but may contain additional campaign identifiers. A campaign identifier serves to identify the campaigns you have been previously exposed to on other websites. As part of this service, Google obtains knowledge of data that Google also uses to generate commission statements. Among other things, Google can track whether you have clicked on certain links on our website. In this case, your data will be transferred to the DoubleClick operator: Google Inc, 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA. For further information and the applicable privacy policy of DoubleClick by Google, please visit https://www.google.com/intl/en/policies/.

Purpose and Legal Basis

We process your data with the help of the DoubleClick cookie for the purpose of optimizing and displaying advertising based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

You give your consent by setting the use of cookies (cookie banner / consent manager), with which you can also declare your revocation at any time with effect for the future in accordance with GDPR Art. 7 (3). The cookie is used, among other things, to serve and display user-relevant advertising and to generate reports on advertising campaigns or to improve them. Furthermore, the cookie serves to avoid the same advertisement being displayed more than once. Each time you access one of the individual pages of our website where a DoubleClick component has been integrated, your browser is automatically prompted by the respective DoubleClick component to transmit data to Google for the purpose of online advertising and the calculation of commissions. You do not have any legal or contractual obligation to provide your data. If you do not give us your consent, it is still possible to visit our website without restriction, but not all functions may be fully available.

Storage Duration

The exact storage duration of the processed data cannot be influenced by us, but is determined by Google LLC. For further information, please refer to the Privacy Policy of Google DoubleClick: https://policies.google.com/privacy.

Google Fonts

Nature and Scope of Processing

We use Google Fonts by Google LLC, Gordon House, Barrow Street, Dublin 4, Ireland as a service to provide fonts for our website. To obtain these fonts, you connect to Google LLC servers, and your IP address is transmitted to them.

Purpose and Legal Basis

The use of Google Fonts is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration

The exact storage duration of the processed data cannot be influenced by us, but is determined by Google LLC. For further information, please refer to the Privacy Policy of Google Fonts: policies.google.com/privacy.

Google Maps

Nature and Scope of Processing

We use the map service of Google Maps to give travel directions. Google Maps is a service of Google LLC, which displays a map on our website.

When you access this content on our website, you connect to servers of Google LLC, Gordon House, Barrow Street, Dublin 4, Ireland, whereby your IP address and, if applicable, browser data such as your user agent are transmitted. This data is processed exclusively for the purposes mentioned above and to maintain the security and functionality of Google Maps.

Purpose and Legal Basis

The use of Google Maps is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration
The exact storage duration of the processed data cannot be influenced by us, but is determined by Google LLC. For further information, please refer to the Privacy Policy of Google Maps: https://policies.google.com/privacy.

Google Tag Manager

Nature and Scope of Processing

We use Google Tag Manager of Google LLC, Gordon House, Barrow Street, Dublin 4, Ireland. Google Tag Manager is used to manage website tags through one interface and allows us to control the exact integration of services in our website.

This allows us to flexibly integrate additional services in order to evaluate user access to our website. Scope and Legal Basis The use of Google Tag Manager is based on our legitimate interests, i.e., interest in optimizing our services acc. to GDPR Art. 6 (1) lit. f.

Purpose and Legal Basis

The use of Google Tag Manager is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration

The exact storage duration of the processed data cannot be influenced by us, but is determined by Google LLC. For further information, see the Privacy Policy of Google Tag Manager: https://marketingplatform.google.com/about/analytics/tag-manager/use-policy/.

Google reCaptcha

Nature and Scope of Processing

We have integrated Google reCaptcha components in our website. Google reCAPTCHA is a service of Google LLC, which enables us to distinguish whether a contact request originates from a natural person or is automated by means of a program. When you access this content, you connect to servers of Google LLC, Gordon House, Barrow Street, Dublin 4, Ireland, whereby your IP address and, if applicable, browser data such as your user agent are transmitted. Furthermore, Google reCAPTCHA records the user's dwell time and mouse movements to distinguish automated requests from human ones. This data is processed exclusively for the purposes mentioned above and to maintain the security and functionality of Google reCAPTCHA.

Purpose and Legal Basis

The use of Google reCAPTCHA is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration

The exact storage duration of the processed data cannot be influenced by us, but is determined by Google LLC. For further information, please refer to the Privacy Policy of Google reCAPTCHA: https://policies.google.com/privacy?hl=en-US.

Vimeo

Nature and Scope of Processing

We have integrated Vimeo Video in our website. Vimeo Video is a component of the video platform of Vimeo, LLC, where users can upload content, share it over the Internet and get detailed statistics. Vimeo Video allows us to integrate content from the platform into our website.

Vimeo Video uses cookies and other browser technologies to analyze user behavior, recognize users and create user profiles. Among other things, this information is used to analyze the activity of the content listened to and to create reports.

When you access this content, you connect to servers of Vimeo, LLC, 555 W 18th St, New York, New York 10011, whereby your IP address and, if applicable, browser data such as your user agent are transmitted.

Purpose and Legal Basis

The use of Vimeo Video is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration

The exact storage duration of the processed data cannot be influenced by us, but is determined by Vimeo, LLC. For further information, please refer to the Privacy Policy of Vimeo Video: https://vimeo.com/privacy.

YouTube

Nature and Scope of Processing

We have integrated YouTube Video in our website. YouTube Video is a component of the video platform of YouTube, LLC, where users can upload content, share it over the Internet and get detailed statistics.

YouTube Video allows us to integrate content from the platform into our website. YouTube Video uses cookies and other browser technologies to analyze user behavior, recognize users and create user profiles.

Among other things, this information is used to analyze the activity of the content listened to and to create reports. If a user is registered with YouTube, LLC, YouTube Video can associate the videos played with his/her profile.

When you access this content, you connect to servers of YouTube, LLC, whereby your IP address and possibly browser data such as your user agent are transmitted.

Purpose and Legal Basis

The use of the service is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration
The exact storage duration of the processed data cannot be influenced by us, but is determined by YouTube, LLC. For further information, please refer to the Privacy Policy of YouTube video: https://policies.google.com/privacy

Akamai CDN

Nature and Scope of Processing

We use Akamai CDN to properly deliver the content of our website. Akamai CDN is a service provided by Akamai Technologies, Inc. which acts as a Content Delivery Network (CDN) on our website.

A CDN helps to provide content related to our website – especially files, such as diagrams or scripts – more quickly through the use of regionally or internationally distributed servers. When you access this content, you connect to servers of Akamai Technologies, Inc., Cambridge, Massachusetts, US, whereby your IP address and possibly browser data, such as your user agent, are transmitted. This data is processed exclusively for the purposes mentioned above and to maintain the security and functionality of Akamai CDN.
 

Purpose and Legal Basis

Use of the Content Delivery Network is based on our legitimate interests, i.e., interest in the secure and efficient presentation and optimization of our website acc. to Art. 6 (1) (f) of the GDPR.

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration

The exact storage duration of the processed data cannot be influenced by us. It is determined by Akamai Technologies, Inc. For further information, please refer to the Privacy Policy of Akamai CDN: www.akamai.com/legal

New relic

Nature and Scope of Processing

We have integrated the New Relic JS Agent on our website. New Relic JS Agent is a service provided by New Relic, Inc., who develops cloud-based software which allows the owners of websites and applications to track the performance of their services.

New Relic JS Agent enables us to detect and improve the stability of our services by monitoring system and code errors.

Your IP address and activities performed on our website are collected. In this case, your data will be transferred to the operator of New Relic JS Agent, New Relic, Inc, San Francisco, California, USA.
 

Purpose and Legal Basis

The use of New Relic JS Agent is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).

We may transfer personal data to third countries outside the European Economic Area, in particular to the United States. Data transfer to the USA takes place in accordance with Art. 45 (1) of the GDPR on the basis of the adequacy decision adopted by the European Commission. The U.S. companies involved and/or their U.S. subcontractors are certified under the EU-U.S. Data Privacy Framework (EU-U.S. DPF).

Storage Duration

The exact storage duration of the processed data cannot be influenced by us. It is determined by New Relic, Inc. For further information, please refer to the Privacy Policy of New Relic JS Agent: newrelic.com/termsandconditions/privacy.

Genial.ly

Nature and Scope of Processing

For the graphical presentation of information, this website uses the service Genial.ly – a service of Genially Web SL, Plaza Ramon Y Cajal 4, 14003 Córdoba, Spain. Data that is automatically transmitted by your browser, including the IP address, browser type and version, operating system used, referrer URL, host name of the accessing computer, and the time of the server request is processed and statistically evaluated at our request.
 

Purpose and Legal Basis

The use of genial.ly is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).
 

Storage Duration

The exact storage duration of the processed data cannot be influenced by us. It is determined by Genially Web SL. For further information, please refer to the Privacy Policy of genial.ly:

https://www.genial.ly/privacy

Hotjar Behavior Analytics

Nature and Scope of Processing

We have integrated Hotjar on our website. Hotjar is a service provided by Hotjar Ltd. and offers optimization tools that analyze the behavior and feedback of users on our website through the use of analysis and feedback tools. It helps us to better understand the needs of our users and to optimize this service and their experience.

Hotjar uses cookies and other browser technologies to evaluate user behavior and recognize users. This includes the IP address of the device (processed during your session and stored in anonymized form), the screen size of the device, the device type (unique device identifiers), browser information, geographical location (country only), and the preferred language used to display our website. Hotjar stores this information in a pseudonymized user profile on our behalf.

This information is used, among other things, to compile reports on website activity and to analyze visitor data for statistical purposes. In addition, Hotjar tracks clicks, mouse movements, and scroll positions in order to create so-called heat maps and session replays.

In this case, your data will be transferred to the owner of Hotjar: Hotjar Ltd, Level 2, St Julians Business Centre, 3 Elia Zammit Street, St Julians STJ 3155, Malta.
 

Purpose and Legal Basis

The use of Hotjar is based on your consent acc. to Art. 6 (1) (a) of the GDPR and Art. 25 (1) of the German Federal Act on Privacy in Telecommunications and Telemedia (TTDSG).
 

Storage Duration

The exact storage duration of the processed data cannot be influenced by us. It is determined by Hotjar Ltd. For further information, please refer to the Privacy Policy of Hotjar: www.hotjar.com/privacy/.

11. Academy

As part of our website, we also offer a learning platform by the provider Moodle, which you can access via the menu item "Academy". A protected login area has been set up for the use and execution of the course programs. To use it, you need to enter access data. Your username and password are required to register for the Academy.

When you access our Academy, the browser used on your terminal device automatically sends information to the server of our website. This information is temporarily saved in a log file.

The following information is collected without your intervention and stored until it is deleted automatically:

• Browser type/version

• Operating system used

• Referrer URL (the webpage you viewed previously)

• IP address of your terminal device

• Time of the server request
   

The following data will be saved after logging in:

• Activities within the platform and courses (e.g., click paths)

• Login and logout times

• Information about which user has accessed which course
   

This information is used exclusively for optimization and troubleshooting purposes. We particularly process the data to establish a smooth website connection, to ensure comfortable use of our website, and to evaluate system security and stability. This processing is legally based on Art. 6 (1)(f) of the GDPR. If a contractual relationship already exists, Art. 6 (1)(b) GDPR shall apply. We do not reconcile this information with other data or transfer it to third parties.

The data in your user profile will be stored until the user profile is deleted. The data arising from participation in a course program will be stored for up to 2 months after the end of the course.

If you have questions or concerns about our privacy practices or wish to make a request regarding your personally identifiable information or the personally identifiable information of someone for which you are the legal guardian, please contact us at any of the following:

Via telephone:
+1 (616) 345-0680

Via mail:

Bihl+Wiedemann, Inc.

Attn: Ron Dibling

2141 Port Sheldon St

Jenison, MI 49428

Via email:

mailbihl-wiedemann.com

SPECIAL NOTIFICATION FOR CALIFORNIA RESIDENTS - YOUR CALIFORNIA PRIVACY RIGHTS

Individuals who are residents of California and have provided their personally identifiable information to us may request information regarding our disclosures, if any, of their personally identifiable information to third parties for direct marketing purposes. Such requests must be submitted to us at mailbihl-wiedemann.com or in writing at:

Bihl+Wiedemann, Inc.

Attn: Ron Dibling

2141 Port Sheldon St

Jenison, MI 49428

California privacy rights requests must include the reference “Request for California Privacy Information” on the subject line and in the body of the message and must include the e-mail address or mailing address, as applicable, for us to send our response. This request may be made no more than once per calendar year. We reserve the right not to respond to requests submitted other than to the address specified in this paragraph.

Updated by The Bihl+Wiedemann Legal Team on Dec. 7, 2015

13. Rights of the data subject as granted by the European directive and regulation agencies

a) Right of access

The data subject shall have the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to make use of this right of access, he or she may contact an employee of the controller at any time.

b) Right of access

The data subject shall have the right to obtain information at no charge and at any time concerning the personal data stored and to obtain a copy of this information. Access to the following information shall also be provided:

• The purposes of the processing
• The categories of personal data concerned
• The recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
• Where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period
• The existence of the right to request from the controller rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing
• The right to lodge a complaint with a supervisory authority
• Where the personal data are not collected from the data subject, any available information as to their source
• The existence of automated decision-making, including profiling, referred to in Art. 22 Par. 1 and 4 of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

Where personal data are transferred to a third country or to an international organization, the data subject shall have the right to be so informed. When this is the case, the data subject further has the right to be informed of the appropriate safeguards relating to the transfer. If a data subject wishes to make use of this right to access, he or she can at any time do so by contacting any employee of the controller.

c) Right to rectification

The data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to make use of this right rectification, he or she can at any time do so by contacting any employee of the controller.

d) Right of erasure (‘right to be forgotten‘)

The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

• The personal data are no longer necessary in relation to the purposes for which they are collected or otherwise processed.
• The data subject withdraws consent on which the processing is based according to Art. 6 Par. 1 Point (a) GDPR or Art. 9 Par. 2 Point (a) GDPR, and where there is no other legal ground for the processing.
• The data subject objects to the processing pursuant to Art. 21 Par. 1 GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21 Par. 2 GDPR.
• The personal data have been unlawfully processed.
• The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
• The personal data have been collected in relation to the offer of information society services referred to in Art. 8 Par. 1 GDPR.

If one of the above reasons applies and a data subject wishes to have his or her personal data which are stored at Bihl+Wiedemann GmbH deleted, this can be accomplished at any time by contacting an employee of the controller.

Where Bihl+Wiedemann GmbH have made the personal data public and our company is obliged pursuant to Art. 17 Par. 1 GDPR to erase the personal data, Bihl+Wiedemann GmbH shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data to the extent that they are not necessary for processing.

e) Right to restriction of processing

The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

• The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
• The processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead.
• The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims.
• The data subject has objected to processing pursuant to Art. 21 Par. 1 GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the above conditions is met and a data subject would like to request restriction of processing of personal data stored by Bihl+Wiedemann GmbH, he or she may any time contact any employee of the controller. The data protection deputy of Bihl+Wiedemann GmbH or another employee will initiate restriction of processing.

f) Right to data portability

The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to the controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided. This shall apply where the processing is based on consent pursuant to Art. 6 Par. 1 Point (a) GDPR or Art. 9 Par. 2 Point (a) GDPR and the processing is carried out by automated means, presuming the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising his or her right to data portability pursuant to Art. 20 Par. 1 GDPR, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible and to the extent that this is technically feasible and does not adversely affect the rights and freedoms of others.

To assert the right to data portability the data subject may contact an employee at any time.

g) Right to object

The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on Art. 6 Par. 1 Point (e) or (f) GDPR, including profiling based on those provisions.

Bihl+Wiedemann GmbH shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims.

Where Bihl+Wiedemann GmbH process personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing. Where the data subject objects to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.

Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Art. 89 Par. 1 GDPR, the data subject, on grounds relating to his or her particular situation, shall have the right to object to processing of personal data concerning him or her, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

To exercise the right to object the data subject may turn directly to an employee. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may exercise his or her right to object by automated means using technical specifications.

h) Automated individual decision-making, including profiling

The data subject shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly affects him or her, presuming the decision (1) is not necessary for entering into, or performance of, a contract between the data subject and a data controller, or (2) is not authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is not based on the data subject’s explicit consent.

If the decision is necessary (1) for entering into, or performance of, a contract between the data subject and a data controller, or (2) is based on the data subject’s explicit consent, Bihl+Wiedemann GmbH shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and to contest the decison.

To assert his or her rights with respect to automated decision-making, the data subject may contact an employee at any time.

i) Right to withdraw consent

Every data subject shall have the right to withdraw his or her consent at anytime.

To exercise his or her right to withdraw consent, he or she may at any time contact an employee of the controller responsible for the processing. 

14. Data protection for application forms and in the application process

On our website, we list job vacancies for which you can apply by e-mail. If you decide to apply for an open job position, we will process the personal data you provide and submit to us exclusively for the purpose of completing the application process. 

Article 6 (1) (b) of the GDPR in conjunction with Section 26 of the German Federal Data Protection Act (BDSG) forms the legal basis for processing your personal data as part of the application process. 

If your application is turned down, we will delete your data immediately after the retention period of 6 months required by labor law has elapsed. This period shall begin once the notice of refusal has been sent. If you have expressly consented to the further use of your data for future communication regarding jobs that may be of interest to you, we will retain your data in accordance with your consent. Should an employment relationship arise following the application process, your data will initially be further retained to the extent necessary and permissible and then transferred to your personnel file. Your personal data may be processed on our behalf on the basis of contract processing agreements in accordance with Article 28 GDPR. In such cases, we make sure that the processing of personal data is carried out in accordance with the General Data Protection Regulation. 

In all other cases, data will only be passed on to third parties outside the company if this is permitted or required by law, if the transfer is necessary to fulfill legal obligations, or if you have given your consent. Your information shall not be intentionally transmitted to a third country. 

The provision of personal data as part of the application process is neither legally nor contractually stipulated. You are therefore not obliged to provide your personal data. However, the provision of your personal data is necessary for us to be able to assess your application or to conclude a contract of employment with you. You should, however, provide only the personal data necessary for us to accept and process your application. If you do not provide us with any personal data in an application, we are unable to assess whether to establish an employment relationship with you. 

Please note that applications that you send to us by e-mail are transmitted without encryption. As a result, there is a risk that unauthorized persons could intercept and use this data. 

15. Lawfulness of processing

Art. 6 Par. 1 Point (a) GDPR serves for our company as the legal basis for processing where the data subject has given consent to the processing or his or her personal data for a specific purpose. Where processing of personal data is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract, such as in cases of inquiries about our products or services, then such processing is based on Art. 6 Par. 1 Point (b) GDPR. When processing by our company is necessary for compliance with a legal obligation to which the controller is subject, such as compliance with tax obligations, the processing is based on Art. 6 Par. 1 Point (c) GDPR.

16. Processing necessary for the purposes of the legitimate interests pursued by the controller or by a third party

If the processing of personal data is based on Art. 6 Par. 1 Point (f) GDPR, our legitimate interest is the performance of our business activity for the welfare of all our employees.

17. Duration of personal data retention

The criterion for the duration of retention of personal data is the respective legal preservation period. After expiration of the period the corresponding data are routinely deleted unless they are still required for fulfillment or initiation of a contract.

18. Legal or contractual regulations for providing personal data; necessity for concluding a contract; obligation of the data subject to provide the personal data; possible consequences of non-provision

We are making you aware that providing of personal data is in part a legal requirement (e.g. for tax purposes) or can result from contractual obligations (e.g. information about the contractual partner). Sometimes the drawing up of a contract may require that a data subject provides us with personal data which consequently must be processed by us. Before the data subject provides personal data, he or she must contact our data protection deputy.

19. Existence of automated decision making

As a responsibility conscious company we do not engage in automated decision making or profiling.

GDPR: English abbreviation for General Data Protection Regulation.